Paralegal Project Assistant

Summary:      

A Real Estate Project Assistant works with our core Real Estate Shareholders and their associates to (i) perform administrative and logistical support functions, (ii) assist with project planning, organization and execution, and (iii) ensure our clients have a positive experience with our team. A Real Estate Project Assistant will play an internal and external role and often act as a liaison between our clients and our team, providing administrative support, assisting with client projects, managing client interactions and communications, and planning meetings and business development trips and opportunities.

Essential Job Functions:     

• Provide variety of administrative and logistical support.
• Schedule and coordinate appointments/meetings (including on-site and video-conference/web-based participation).
• Coordinate travel for lawyers (including airline reservations/online check-ins, hotel reservations, ground transportation, etc.).
• When appropriate, screen and answer incoming internal and external questions/calls.
• Assist with overall planning of meetings, projects & events as needed (including organizing meeting details, scheduling, preparing and distributing agendas and related materials).
• Assist with the preparation of legal documents (editing, proofing, printing).
• Preparing closing binders and following up with outside parties post-closing.
• Assist with document production for real estate closings.
• Coordinating, calendaring, and tracking due diligence items and critical dates for transactions.
• Drive efficiencies and process improvements and introduce innovative approaches to improve the overall operation of the Real Estate practice group, driving improved service to the group’s clients; implement process improvements that will improve service levels to clients.
• Independently oversee special projects as assigned.

Necessary Knowledge, Skills, and Abilities:

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees and clients at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and quickly adapt to meet changing deadlines and priorities.
• Proficiency with Microsoft Office Suite applications, including Word, Excel, Outlook, PDF software, and DocuSign.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem-solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Educational and Experience Requirements:

• Bachelor’s degree or equivalent education and work experience.

Work Environment and Physical Demands:

• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.
• Expected to work in the office.