Accounts Receivable Coordinator

Summary:

The Accounts Receivable Coordinator is responsible for the accurate and timely processing customer payments, inbound freight transactions, customer account statements, credit and debit memos, and accounts receivable reporting. Other duties will include assisting with month end accounting reconciliations and accruals, and assisting with all clerical duties as assigned.

This position is responsible for ensuring that all transactions are processed and completed according to company policies and procedures; In addition to accumulating, and reporting information timely for management and other external regulatory agencies. 

GENERAL RESPONSIBILITIES:

• Allocate and apply payments from affiliates and third party customers accurately on a daily basis.
• Process inbound freight transactions on a daily basis
• Reconcile, make necessary credit/debit memo postings, and send account statements
• Assist in preparing accounts receivable reports for management and external customers
• Create, review, and email weekly statements to customers
• Assure customer balances are accurate and reconcile with the general ledger
• Respond to requests, questions, and issues timely while developing and maintaining relationships with external and internal customers
• Maintain an organized record keeping system
• Document all processes as requested and keep documentation current
• Provide back up support for AR, AP, and others as required
• Assist in keeping customer records current
• Assist in facilitating audits to verify accuracy of customer billings and receivables
• Assist in the monthly closing processes, closing within the prescribed schedule – primary responsibilities include accruals, report printing and distribution
• Assist in the review of existing policies, practices, and/or procedures as appropriate, as well as ensuring compliance
• Assist with clerical needs in the office
• Any other duties as may be assigned

MAJOR CHALLENGES:

• Accuracy of all information is paramount
• Keeping financial management apprised of requests and projects as well as timing of closing activities
• Prioritizing multiple tasks and meeting tight deadlines
• Communicating to others when information required to complete job duties is not received timely
• Accurately compiling, summarizing, reporting, and reviewing large amounts of financial data in a short period of time
• Providing relevant, clear, and concise financial information for decision-making purposes
• Finding and implementing more efficient  ways of doing daily tasks
• Answering inquiries on demand
• Employing “best management accounting” practices for facilitating the decision-making process

Skills and Abilities: 

• Proficiency in Microsoft products and spreadsheets and databases required
• Previous experience in accounting software such as SAP desired
• Good analytical ability and communication skills
• Excellent communication skills both verbal and written
• Ability to interact professionally with all levels of the organization
• Excellent attention to detail
• Organization skills and the ability to prioritize multiple tasks and projects concurrently
• Ability to work independently and as part of a team
• Confidentiality with corporate and other information
• Ability to adapt in a fast paced changing environment

Educational Requirements: 

• High Scholl Diploma or GED and a minimum of 2 years’ experience in accounting support (i.e. accounts payable, receivable, general bookkeeping), Or Associates Degree in Accounting or related field preferred

Working Conditions:

This positions is primarily sedentary and work is conducted in an office environment.

Requires, using hands motions associated with 10 key, data entry.

May require PPE as required, May have exposure to outdoor elements when traveling between facilities.

Will be required to work some weekends.