Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist is responsible for managing the company’s outgoing payments. This includes processing invoices, reconciling vendor statements, ensuring timely payments, vendor communications and maintaining accurate financial records. The role requires strong attention to detail, communication and organizational skills, and knowledge of accounting principles.

Essential Functions:

• Review and verify invoices and check requests
• Sort, code, and match invoices to purchase orders and receipts
• Enter and upload invoices into the accounting system
• Prepare and process electronic transfers and payments
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Reconcile accounts payable transactions
• Maintain vendor files and respond to vendor inquiries
• Assist with month-end closing and reporting
• Ensure compliance with company policies and procedures
• Support audits (internal and external) by providing necessary documentation
• Process employee expense reports and corporate credit card reconciliations

Qualifications:

• High school diploma or equivalent (associate or bachelor’s degree in accounting or related field preferred)
• 5+ years of experience in accounts payable or a similar finance role
• Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle)
• Strong data entry skills and attention to detail
• Good organizational and time management skills
• Ability to handle confidential information with integrity

Preferred Skills:

• Experience with 3-way matching (invoice, purchase order, receipt)
• Familiarity with ERP systems
• Knowledge of sales tax and general ledger coding
• Excellent communication and customer service skills