Pastoral Assistant Administration

POSITION OVERVIEW

The Pastoral Assistant for Administration of Sacred Heart Catholic Church serves the parish as a “Chief of Staff.” They oversee all of the administrative functions of the parish, including finance, maintenance and facilities (including technology), and Human Resources. This person not only ensures the quality of all work done by parish administrative staff but works to maintain a healthy and safe work environment for all.  

Reports to: Pastor

Supervises: Approximately 6-10 employees

ESSENTIAL POSITION DUTIES

• Assists the pastor in setting direction in the areas of finance, facilities, human resources, and technology in support of the pastoral mission.

• Responsible for the recruitment, management and training of employees as assigned by pastor and in alignment with archdiocesan Human Resources polices.

• Directs staff and contract roles in day-to-day operations of the finance, facilities, human resources, and technology functions.

• Provides input on the overall budget of the parish family.

• Oversees hiring processes for all administrative staff, ensures all personnel files are updated, and ensures all annual performance reviews are conducted.

• Responsible for ensuring compliance with archdiocesan policies.

• Serves as staff to the parish family’s pastoral councils and the Parish Family Advisory Council.

• Member of the Parish Family Staff Leadership Team to ensure the Partners in the Gospel activities progress.

• Responsible for all operations, maintenance, security, repairs and capital projects of parish facilities.

• Responsible for the oversight of communications activities, including bulletin, website, social media, broadcast email communications and direct mail.

• Responsible for maintenance of current parish census and database as well as parish operational, financial and sacramental records. Also includes safeguarding and archiving all parish records and documents.

• Overall responsibility for all information technology, including but not limited to computers (hardware and software), internet/telephone, copiers, etc.

• Collaboration with liaisons and pastor in implementing Partners strategy and agenda.

• Oversees the development and implementation of overall budget, preparation of annual reports, evaluation and communication of monthly financial reports, including bank reconciliation of the parish family.

• Ensures the use of best practices in all activities; responsible for the establishment, maintenance and testing of internal controls.

• Manages parish relationships with financial institutions, all aspects of vendor relationships, financial stewardship activities, fundraising and parish offertory collections.

Qualifications:

• Bachelor’s degree in business administration or experience in management.
• Passion for mission of the Church. 
• Experience in internal controls
• Strong organizational, critical thinking, and problem-solving skills. 
• Demonstrated ability to work with a variety of people. 
• Possess emotional intelligence skills and ability to build trust with key stakeholders. 

ADDITIONAL DETAILS: 

Sacred Heart Lacey

Pastoral Assistant for Administration (Chief of Staff)

Full time – Salary Range $66,000 per year to $87,000 per year depending on experience and qualifications.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.