SUMMARY: Provides secretarial support for the Office of Academic Affairs.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

1. In conjunction with all other personnel, support and advance the vision and mission of the University.
2. Coordinate all tours for university sponsored Tour of the Body.
3. Coordinate all employee/work study schedules for Tour of the Body.
4. Ensure student and other worker coordination for Tour of the body, including payroll.
5. Create work orders, submit documentation for payroll, assist with travel, submit reimbursement requests, take minutes, prepare agenda and other secretarial duties for the Associate Provost of Academic Affairs.
6. Greet students, faculty and staff visiting or calling the Office of Academic Affairs.
7. Secure and maintain an inventory of standard office supplies, and requisition other materials as requested.
8. Coordinate meeting spaces through EMS, and catering as assigned.
9. Assist in management of the Anatomical Gift program.
10. Participate in, plan and schedule appropriate college and university ceremonies, programs, task forces, committees, accreditation and program development activities, etc.
11. Assist with president, dean’s and award list, distribution, preparation and scheduling of celebrations.
12. Prepare and maintain reports on Academic Affairs activities as assigned.
13. Develop and assemble a variety of correspondence as assigned.
14. Data entry as assigned.
15. Assist in management of the Tour of the Body program.
16. Other duties as assigned.

COMPETENCIES:  To perform the job successfully, the employee must have organizational, interpersonal, and communication skills that allow the individual to remain poised in stressful situations, coordinate projects, and manage competing demands.  The individual must be able to maintain confidentiality, prioritize projects to meet deadlines, write clearly and informatively, work with integrity and ethically, and always remain friendly and helpful.

QUALIFICATIONS:  To perform this job successfully, the employee must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An Associate or Bachelor’s degree is preferred, as is four to five years related experience and/or training or an equivalent combination of education and experience. The individual must have the ability to read and interpret documents such as operating and maintenance instructions and procedure manuals, and the ability to prepare routine reports and correspondence.  Basic math skills are required.  The individual must have common sense understanding, be able to carry out instructions furnished in written, oral, or diagram form, and the ability to deal with and solve problems.  Experience in recording, transcription, filing, and general office duties is required.

Computer Skills:  Competency with MS Office Suite.

Certificates, Licenses and Registrations:  N/A

Other Skills:  Minute-taking skills.

Other Qualifications:  Must be able to work overtime occasionally, including evenings and weekends.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and use hands and fingers to type on computer, operate office equipment, and handle files, documents, pens, pencils, etc.  The employee must be able to talk and hear to answer the telephone and communicate with others inside and outside the college.  The employee is occasionally required to stand, walk, and reach with hands and arms to maintain files, set up for events, and pick up mail from the mail room.  The employee must occasionally lift and/or move file boxes and office supplies weighing up to 10 pounds.  Specific vision abilities required by this job include close vision to use the computer to produce meeting minutes, correspondence and contracts.

 DIVERSITY & INCLUSION: Logan University strives to be an educational leader that is authentic, intentional and strategic about diversity, fairness and the development of an inclusive campus community.  We acknowledge and respect the differences in human experience that shapes and enriches education, healthcare, society and our institution.  

It is our expectation that all employees support the mission and vision of the university and carry out their professional duty aligned with Logan University Values: Diversity, Empathy, Student First, Positive Attitude, Evidence Informed, Character and Teamwork.  

Logan University does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.  All Logan employees are expected to complete annual compliance training by assigned deadlines.  

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The work environment for this position is characteristic of a normal office environment.  The noise level in the work environment is usually moderate.

NOTE:  This job description in no way states or implies that these are the only duties to be performed.  The employee will be required to follow any other instructions and to perform any other duties requested by their supervisor.

An employee is expected to assist and provide coverage for coworkers during peak periods, vacation days or sick days.